EventRegistration

In which State/territory is your event being hosted/organised? *

Outside of Australia
Thank you for your interest in hosting an event to support R U OK? and our mission to build a world where we're all connected and are protected from suicide.

We are an Australian charity and our resources are designed for those living in Australia. We are unable to provide support for events or activities outside Australia.

We appreciate your understanding.

The R U OK? Team

Event and Organiser Details
Organiser details
Name of organisation, school, community group etc.*
Please provide the website and/or social media link/s for your event.
First name*
Last name*
Email*
example@example.com
Mobile phone contact*
Please enter a valid phone number.
What is the name and address of the venue for your event? (if virtual event please include the address of your organisation)*

Venue Name

Venue Street Address

SuburbState / Territory

Postcode
Event details
What is the name of your event?*
Is your event in person, virtual or both? *
Is your event open to the public or private? *
(If you select Public Event you are giving approval for us to share information about your event with members of the public and/or media who might wish to attend)
What is the date of your event?*

DayMonthYear
What is the START time of your event? *

Hour Minutes

AM/PM Option
What is the END time of your event?*

Hour Minutes

AM/PM Option
Tell us about your event and what you have planned.*

Please don't include speaker requests here - that comes later in the form.0/1500

Audience Information & Fundraising Question
Who is attending your event?
How many people do you expect will attend your event?*
What is the age range of those attending? (select all that apply)*

Children under 12Young people 12 - 18Adults 18+Seniors 65+
Are you planning to fundraise for R U OK? as part of your event? *

Fundraising for R U OK?
When raising funds for R U OK? it is important you understand your responsibilities, such as appropriate use of the R U OK? logo, managing money and recordkeeping. These are all explained in Guide to Supporting R U OK?.

An Authority to Fundraise on behalf of R U OK? is granted subject to compliance with the relevant legislation for the State or Territory in which you intend to fundraise and R U OK? Fundraising Terms.

State and Territory Legislation
R U OK? Fundraising Terms:
1. Conduct all fundraising activities with integrity and transparency;
2. Conduct all fundraising activities in accordance with the information contained in the Guide to Supporting R U OK?;
3. Accurately represent R U OK? and its mission;
4. Direct donors to donate through the official R U OK? payment platform wherever possible;
5. Deposit any funds raised on behalf of R U OK? within 14 days of the conclusion of each fundraising activity;
6. Maintain detailed records of all fundraising income and expenses; and
7. Not engage in any fundraising activity that may harm the reputation of R U OK?.
You must also seek prior written approval for:
1. Use of the R U OK? logo or branding; and/or
2. Fundraising events involving media, corporate sponsors, or public promotions.
I agree to comply with the above terms and wish to apply for an Authority to Fundraise on behalf of R U OK? *
Please provide details of how you intend to raise funds so we can process your request for an Authority to Fundraise on behalf of R U OK?

0/1500

Authority to Fundraise request not approved
Authority to Fundraise request not approved

An Authority to Fundraise on behalf of R U OK? can only be granted is you agree to comply with the relevant legislation for the State or Territory in which you intend to fundraise and R U OK? Fundraising Terms.

As you have not agreed to these terms we are unable to grant you an Authority to Fundraise at this time.

You can however continue to register your event to receive informaiton and resources to help you share the R U OK? message.
Do you wish to continue to register your event? *
Please note this will not include a speaker request.

Do you want a speaker?
R U OK? Commmunity Ambassador Requests

Our network of Ambassadors are volunteers who donate their time to share their experience and the R U OK? message. This means ambassadors are not always available at all times throughout the year.

We manage requests based on ambassador availability and begin the allocation process two months prior to the scheduled date of the event (or in July in relation to R U OK?Day events).

Please don't request a speaker if this timeline doesn’t meet your needs.

To help us source the most appropriate Ambassador we need detailed information about your speaker requirements. If you are still in the planning stages of your event and do not have confirmed details (e.g., time, location, audience) we will not be able to consider your request.

Thank you for your understanding.
Do you wish to request a speaker? *

Agree speaker terms
Important information - please read
Requesting an R U OK? Community Ambassador Presentation

R U OK? believes in sharing stories of lived experience and hope to inspire and empower all Australians to support to those in their world who might be struggling with life.

Community Ambassadors are members of a network of volunteers across Australia who represent R U OK? and share our passion for starting regular, meaningful conversations with those in our world who may be struggling with life. Ambassadors will deliver a 30-45 minute presentation.

R U OK? will make every effort to coordinate a local Ambassador for you however please be aware, the volunteer nature of the role, the location of your event and demand for our speakers are factors that mean we are not always able to fulfil Ambassador requests.

In the event we cannot assist there are alternative resources available which our team will share with you. These include:
- A powerpoint presentation deck which you or one of your colleagues could use in a presentation to share the R U OK? message.
- You can also view a recording of our most recent free virtual event which features conversation tips and personal stories.
Duty of Care to Audience

Our Community Ambassadors have been trained in safe storytelling however audience members may experience thoughts and feelings during the event that could affect their emotional and physiological state.

When organising and introducing your event please carefully consider the physical and social environment to help participants feel safe and supported. When planning an R U OK? event we recommend you consider the following:
- Inform participants and presenters of the nature of the event
- Allow participants to opt out of attending the event
- Those presenting/participating may wish to bring a support person
- Ensure safe language is used throughout the event – please refer to Mindframe guidelines
- Have staff/volunteers to greet people at the entry point
- Ensure staff/volunteers know the location of bathroom facilities and emergency exits
- Ensure opening comments include a content warning (if event material requires one)
- Make a private place available for anyone who wishes to take a break during the event, and identify that place during the opening comments
- Have trained staff on site to provide counselling support if needed and inform attendees who they are and where to find them
- Make trained staff available for de-briefing with presenters
- Have water/refreshments available and schedule breaks
This checklist was adapted from the Mental Health Coordinating Council www.mhcc.org.au
I have read and understand the role of R U OK? Community Ambassadors and have allowed 30-45 minutes for a guest speaker presentation. I also understand my obligations and Duty of Care to the audience and speaker/s.*
Do you want to continue with your request for an R U OK? Community Ambassador? (Concatenate field hidden)*
Ambassador Wellbeing

Please be aware that due to their own lived experience our Community Ambassadors might sometimes have to decline an engagement on short notice. R U OK? works closely with Ambassadors to ensure they are well and able to deliver presentations and this is a rare occurrence however we ask for your understanding should an Ambassador not be available for your event.

Speaker terms not met
Unfortunately we cannot consider your speaker request on this occasion.

When holding events of this nature it is important to safeguard the wellbeing of those attending and of our volunteer Community Ambassadors.

Our guidelines have been developed using best practice and are used across the mental health sector in Australia.

For Community Ambassadors to meaningfully engage with an audience, share the R U OK? message and their lived experience story they require a minimum of 30-45 minutes. If you are seeking someone to deliver a short speech, perhaps a team member in your organisation can utilise our suite of resources and champion the R U OK? message. We also have a number of videos that might be appropriate for you to share at your event.

You can continue to register your event by clicking on next but a speaker request will not be lodged.

Please tell us about your organisation AND why you would like an Ambassador to share their story and the R U OK? message at your event?*

It is always helpful to know of any recent environmental, economic or personal experiences the community may have experienced.0/1500
What can you tell us about the audience the Ambassador will be speaking to? *

Please consider relevant background, gender mix, any special interests and whether there are any cultural protocols that should be observed.0/1500
Name of contact person on the day*
Mobile number for contact person*
Please enter a valid phone number.
Is there parking available at the venue for the speaker?*
Is the venue accessible for people with a disability? *
What time should the Ambassador arrive?*

Hour Minutes

AM/PM Option
What time is the Ambassador scheduled to present? *

Hour Minutes

AM/PM Option
How much time have you allowed for the Ambassador presentation?*
Ambassador presentations are for a minimum of 30 minutes and a maximum of 60 minutes.
Is the Ambassador welcome to be in attendance for the duration of the event? *
Will the Ambassador have an opportunity to mingle with the audience/attendees? *
If there will be other people speaking at the event please provide details including who they are, what they will speak about and the speaking order.

0/1500
Relevant instructions for the Ambassador when they arrive at the event. *

For example, parking arrangements, where to meet their contact, security protocols etc. For virtual events please provide relevant information for logging in etc.0/1500
Details of the audio visual arrangements. Please also advise if technical support is available.*

For example is there a laptop available, cable connections, screen, microphones, lectern etc. Also please specify what the Ambassador might need to bring with them.0/1500
Please detail the event set up *

Is it a formal stage presentation, informal standing address in a meeting room etc.? 0/1500
The nature of the R U OK? mission and the personal reflections of our Community Ambassadors can sometimes raise difficult emotions for the audience. To help our Ambassador prepare, it is helpful to know if your community or workplace has been impacted by suicide? *

Donation speaker note
Donations

Community Ambassadors are volunteers however some organisations like to offer a donation to R U OK? by way of thanks and to support our work.

Funding from our R U OK? Community Ambassador Partner, Connor Menswear enables us to train and support our Ambassadors however we appreciate all support that helps us deepen our community engagement and outreach.

We understand this is not always possible and it does not affect how we manage speaker requests.

Registration Submission
Please verify that you are human*
Event Information
R U OK? General Newsletter
Welcome Journey
Mobile number for contact person
Contact phone number
Email address
Campaign Id
Opportunity Name
Account Source
Should be Empty:

Outside of Australia

Organisation and Event Type

Event and Organiser Details

Organiser details

Event details

Audience Information & Fundraising Question

Who is attending your event?

Fundraising for R U OK?

Authority to Fundraise request not approved

Authority to Fundraise request not approved

Do you want a speaker?

R U OK? Commmunity Ambassador Requests

Agree speaker terms

Important information - please read

Requesting an R U OK? Community Ambassador Presentation

Duty of Care to Audience

Ambassador Wellbeing

Speaker terms not met

Donation speaker note

Registration Submission